Privacy Policy

Last updated: [03.11.2025]

1. Introduction

This Privacy Policy explains how Canlyniad Ltd (“we”, “us”, “our”) collects, uses, and protects your personal data. We are committed to safeguarding the privacy of our candidates, clients, and website visitors in accordance with the UK Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).

2. Who We Are

Canlyniad Ltd
Company Number: 16576815
Registered Office: Hand Terrace, Wrecsam, United Kingdom, LL14 5EU
Email: ed.burnham@canlyniad.co.uk

3. Information We Collect

  • Identity Data: Name, date of birth, nationality, and identification details.
  • Contact Data: Email address, telephone number, and postal address.
  • Employment Data: CVs, work history, qualifications, skills, and references.
  • Technical Data: IP address, browser type, and general website usage information.
  • Marketing and Communication Data: Preferences in receiving communications from us.

4. How We Collect Data

  • When you submit information via our website or contact forms.
  • When you apply for a role or send your CV directly to us.
  • Through client interactions and service delivery.
  • From publicly available sources such as LinkedIn or job boards.
  • From third-party referrals and recruitment partners.

5. How We Use Your Information

  • To match candidates with suitable employment opportunities.
  • To communicate with candidates and clients regarding recruitment processes.
  • To perform contractual obligations with clients or candidates.
  • To comply with legal and regulatory requirements.
  • To improve our website and user experience.

6. Legal Basis for Processing

  • Consent – when you give us permission to process your data (for example, when submitting a CV).
  • Contract – where processing is necessary for an agreement or recruitment service.
  • Legal obligation – where we must comply with legal duties.
  • Legitimate interests – where processing is necessary for our recruitment operations.

7. International Data Transfers

We are based in the UK and may work with clients or candidates in the EU or the US. Where data is transferred internationally, we ensure appropriate safeguards are in place, such as the use of Standard Contractual Clauses or equivalent mechanisms under GDPR.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, or as required by law. CVs and recruitment-related information are typically retained for up to two years from the last contact unless you request deletion sooner.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you.
  • Request correction of inaccurate or incomplete data.
  • Request erasure of your data (“the right to be forgotten”).
  • Restrict or object to processing of your data.
  • Request data portability.
  • Withdraw consent at any time.

To exercise your rights, please contact us at ed.burnham@canlyniad.co.uk.

10. Cookies

Our website is hosted on Squarespace, which uses a small number of strictly necessary cookies to ensure the site functions correctly and securely, such as maintaining sessions and basic performance analytics. We do not use any third-party advertising, tracking, or marketing cookies. You can adjust your browser settings to disable cookies if you prefer, but this may affect site functionality.

11. Security

We implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, or loss. However, no online data transmission is completely secure.

12. Updates to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on our website with a revised “last updated” date.

13. Contact Us

If you have any questions or concerns about how we process your personal data, please contact:

Canlyniad Ltd
Email: ed.burnham@canlyniad.co.uk
Registered Office: Hand Terrace, Wrecsam, United Kingdom, LL14 5EU
Company Number: 16576815